Backing up your Data

Step 1
Open Outlook. Click File and then Import and Export from the drop down menu.

Step 2
Select Export to a file and click Next.

Step 3
Select Personal Folder File and click Next.

Step 4
Select the folders that you would like to back up. In this example we are backing up the inbox and all the subfolders within the inbox.

Step 6
Press Browse and choose where on your local computer you would like to store your backed up data. Make a note of where you saved the file, so you can easily find it later. Click Finish to complete the process.

Restoring your Data

Step 1
Click File then Import and Export from the drop down menu.

Step 2
Select Import from another program or file then click Next.

Step 3
Select Personal Folder File and click Next.

Step 4
Click Browse and navigate to your backed up file. Click Next.

Step 5
If you created a password to use for your backup file enter it in the text box provided and click OK.

Step 6
Select the folders you would like to restore and click Finish.

External links for other email software

• Outlook Express: http://support.microsoft.com/kb/270670

• Thunderbird: http://www.mozilla.org/support/thunderbird/profile

• Entourage 2004: http://www.microsoft.com/mac/help.mspx?app=2

• Mac Mail: http://docs.info.apple.com/article.html?artnum=301239

You can also check the help documentation supplied with your email software, which should be available from the Help menu.